Built for community clubs across the UK

Your squad deserves
a gate worth guarding.

Member management, renewal tracking, and GDPR compliance — all in one place. Built for volunteers, not IT teams.

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No credit card required Set up in under 30 minutes GDPR compliant from day one Cancel anytime
Works for
What we do

Everything your club needs.
Nothing it doesn't.

Built by someone who runs a club and got tired of chasing renewals on WhatsApp. Every feature solves a real problem volunteer admins face every season.

Member Directory
A single source of truth for every member. Names, contacts, membership status, joining date — all searchable, all auditable.
Renewal Tracking
See exactly who's paid, who's lapsed, and who's due. Automated reminders go out before renewal season — you stop chasing people manually.
GDPR Compliance
Consent tracking, data retention policies, and a complete audit log. When a member asks what data you hold, you can answer in seconds — not days.
Committee Roles
Assign roles to committee members — Chair, Secretary, Treasurer, Coach. Each person sees only what they need. Handovers take minutes, not months.
Membership Dashboard
A live view of your club health — paid vs lapsed, renewals due, recent joiners, growth over time. Your AGM slide deck writes itself.
Comms & Reminders
Email your whole club or a filtered segment — lapsed only, juniors only, volunteers only. Templates built in. No MailChimp account needed.
How it works

From chaos to clarity
in under an hour.

01
Import your members
Upload your existing spreadsheet or add members manually. We handle the data migration — you're not starting from zero.
02
Set renewal dates
Tell us when your membership year runs. We track who's paid, who's lapsed, and when each member is next due.
03
Invite your committee
Add your Secretary, Treasurer, and coaches with the right permissions. Everyone has their own login — no shared passwords.
04
Run your club
Renewals go out automatically. Members are tracked. GDPR is handled. You get back to coaching, leading, and doing the thing you love.
Early feedback

What clubs are already saying.

"Renewal season used to take me three weekends. Now I send one reminder and the dashboard tells me who hasn't paid. Genuinely changed how I run the club."
Club Secretary
Community Football Club, West Midlands
"We had a parent ask what data we held on their child. With SquadGateTech I had the answer in about 30 seconds. Before, that would have taken a week."
Group Leader
Scout Group, Yorkshire
"The committee handover this year was the smoothest we've had in a decade. New Treasurer logged in and everything was already there."
Club Chair
Running Club, South East

GDPR compliance
built in, not bolted on.

Community clubs collect names, DOBs, payment details, and often children's data. SquadGateTech handles consent tracking, data retention, Subject Access Requests, and your audit log automatically — so you're protected without needing a data protection officer.

🔒
UK GDPR Ready
📋
Audit Log
🗑️
Right to Erasure
👶
Children's Data
Plans

Scales with
your club.

Every club is different — a 15-person running group has different needs to a 400-member football club. Our plans are built around your size and what you actually need. Start free, no card required, and we'll work out the right fit together.

Starter
Small clubs & groups
  • Member directory & profiles
  • Renewal tracking & reminders
  • Membership dashboard
  • Up to 3 committee roles
  • CSV data export
  • Bulk email to members
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14 days free · no card needed
Most Popular
Pro
Growing & active clubs
  • Everything in Starter
  • Full GDPR toolkit
  • Children's data & consent forms
  • Unlimited committee roles
  • Custom email templates
  • Member self-service portal
Start Free Trial
14 days free · no card needed
Club Plus
Large clubs & county bodies
  • Everything in Pro
  • Multi-club management
  • DPA template included
  • API access & integrations
  • County / NGB licensing
  • Dedicated onboarding call
Talk to Us
Tailored to your club's needs
Not sure which plan fits? Tell us about your club and we'll suggest the right fit — no sales pitch, just honest advice from someone who runs a club too.
Get a Recommendation
Founder
Leyland Warriors RLFC Coach & Player · Play With Pride
Meet the Founder
PERCY MOYO
Founder · Coach · Developer

I built SquadGateTech because I lived the problem. As a coach and player at Leyland Warriors Rugby League, I watched our club — like so many others — run its membership on spreadsheets, WhatsApp threads, and goodwill. A committee of volunteers doing their best, but with no proper tools to back them up.

By day I work in data integration and software development. By night I freelance, building solutions with the help of modern AI tools. When I graduated with a BSc in Digital Technology Solutions from UCLan, I came away with a clear understanding of how data should flow — and a frustration that community clubs were being left so far behind.

SquadGateTech is the platform I wished existed when I joined the Warriors committee. It's built by someone who understands both sides — the muddy pitch on a Saturday morning and the data architecture running underneath. That's the difference.

BSc Digital Technology Solutions
UCLan Graduate
Rugby League Coach
Data Integration
Freelance Developer

Ready to sort
your membership?

Join clubs across the UK who've stopped chasing renewals on WhatsApp and started running their admin properly.

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